Rental Property Tracker Spreadsheet Landlord Income and Expense Cash Flow and ROI Dashboard for Real Estate Investors Google Sheets Excel

Finally see your entire rental business on one screen.

You own the properties. The rent comes in, the mortgage goes out, repairs pop up, and at the end of the year… do you actually know your true cash flow? Your real ROI? What to set aside for tax? Most landlords are flying blind between bank statements, screenshots, and a shoebox of receipts.

Rental Property Tracker Pro™ fixes that in about 10 minutes a week.

This is not a bare spreadsheet. It’s a complete property management and investment dashboard. You enter each property once — purchase price, value, mortgage, rent — and everything calculates itself: cash flow, equity, ROI, cap rate, cash-on-cash return, occupancy, tax, and a 5-year wealth forecast. No formulas to build. No accounting background needed.

WHAT IT DOES FOR YOU

✓ Shows your true monthly and annual cash flow after every cost

✓ Calculates ROI, cap rate, cash-on-cash return and net yield automatically

✓ Tracks rent payments and flags late or missed rent instantly

✓ Organizes every expense by property and category

✓ Splits each mortgage into principal, interest and remaining balance

✓ Tracks maintenance issues from open to closed

✓ Reveals vacancy rate, lost rent and occupancy

✓ Builds a tax-ready summary you can hand to your accountant

✓ Projects your equity and wealth 5 years ahead

WHAT’S INSIDE (15 tabs)

✓ Start Here — guided 5-minute setup, no experience needed

✓ Settings — enter your assumptions and goals once

✓ Dashboard — your whole portfolio on one screen

✓ Properties — every property with auto equity, LTV and yield

✓ Rent Tracker — payments with automatic late/missed flags

✓ Expenses — categorized for tax time

✓ Mortgage — principal, interest and balance per loan

✓ Maintenance — open and closed issues with costs

✓ ROI — cap rate, cash-on-cash and yield per property

✓ Portfolio — every property side by side with totals

✓ Vacancy — occupancy, lost rent and benchmarks

✓ Tax Center — income and deductions by quarter

✓ Forecast — 5-year value, equity and cash flow projection

✓ Plus a Monthly engine and full Read-Me/FAQ

WHY IT’S DIFFERENT

Most landlord spreadsheets are a single bare grid that does one thing and looks intimidating. This is a complete, investor-grade system: enter a number once and it flows everywhere, the dashboard reads like real software, and it comes with example data, a setup guide, and locked formula cells so you can’t accidentally break it.

WHO IT’S FOR

Individual landlords, buy-to-let and portfolio investors, Airbnb and short-term-rental hosts, and small property managers — whether you own one rental or fifteen.

WHAT YOU RECEIVE

✓ Instant digital download — works in both Google Sheets and Microsoft Excel

✓ A pre-filled example portfolio so you see it working immediately

✓ Guided setup and a full FAQ inside the file

✓ Locked formulas so your calculations stay safe

✓ Free lifetime updates

FAQ

Do I need Excel?

No — it works in free Google Sheets too. Just upload to Google Drive and open.

I’m not techy. Is it hard?

No. You only type in the highlighted cells; everything else calculates. Start with the 5-step Start Here tab.

How many properties does it hold?

Up to 15, with room to extend. Perfect for single rentals up to small portfolios.

Will it work in my country/currency?

Yes — set your currency, tax rate and assumptions in Settings.

Can I break the formulas?

The calculation cells are protected (no password), so you won’t touch them by accident.

Does it work for Airbnb / short-term rentals?

Yes — track rent/income, expenses, occupancy and ROI the same way.

DIGITAL DOWNLOAD

This is a digital product. No physical item will be shipped. Because files are delivered instantly, this purchase is non-refundable — but if anything isn’t working, message me and I’ll help right away.

TAX DISCLAIMER

The tax figures in this spreadsheet are estimates to help you stay organized and set money aside. They are not tax advice. Always confirm deductibility and rates with a qualified accountant in your country.